Turn Your Business Into An Efficiency Machine in Washington: OpenText vs Azure Document Management Solutions

In today’s competitive company landscape, any aspects where businesses can increase efficacy and boost productive capacity should be prioritized.

Document management maybe isn’t the first thing that comes to mind when you wonder, “Where can we do better?”

Despite that, document management is at the core of your organization and back-office processes. Thus, it’s a great starting point for your digital conversion plan.

Document cabinets and further paper-based systems are unproductive and result in constrictions since essential records become difficult to obtain and/or are often misplaced.

This, in turn, creates silos, degrades collaboration, and adds time to duties and operations that could be expedite.

With document management solutions, you can develop a paperless, digital scheme where vital details are readily attainable and everybody, across departments, have access to the files they require to be efficient.

Innovation like optical character recognition (OCR) and robotic process automation (RPA) can eliminate the need for manual processing, data entry, storage, and routing.

Now, we’ll discuss two of the most prevalent document management tools: OpenText and Microsoft Azure.

But before we begin our evaluation, let's take a quick look at the main benefits of utilizing document management solutions.

The Benefits of Document Management Software

Let us examine some of the benefits of document management software.

Enhanced Productivity and Efficiency

With standard, by-hand tasks, your team members waste valuable assets that could be better reallocated to tasks that fulfill development goals. Through an automated, enhanced document management platform, these time-consuming workflows will be eliminated.

Additionally, a document management system is better at enforcing regulatory obligations than paper-based configurations, which can soon become too cumbersome to regulate.

A Centralized Storage Facility

In an all-digital environment, all of your documents and sensitive information can be kept in a main, secure document storage site.

This enables safeguarding classified data and transmitting documents to the appropriate people when they need them much simpler than in standard tangible storage systems.

Via a DMS inventory system, searching for the needed files can be accomplished in a matter of seconds instead of wasting a large amount of time searching for physical records.

Additionally, with a digital storage solution, coworkers can collaborate and retrieve documents on the go from their smartphones.

Enhanced Data Security

With increased innovation comes a responsibility to ensure that any systems consisting confidential records are properly safeguarded.

Both OpenText and Microsoft Azure supply security features like access controls, two-factor authentication, and more.

These characteristics can assist your business in strengthening its cybersecurity status by ensuring that only authorized employees have access to sensitive data and that each and every editing or accessing of sensitive data has an audit log.

Lastly, in case of either a natural calamity or a safety crisis, with a DMS tool, you have the assurance that your files have been backed up and is recoverable so that your organization can proceed with its necessary operations as soon as possible.

Optimal Regulatory Compliance

For companies that work in high-compliance sectors, a document management platform can aid in upholding requirements that are established to protect organizations from cyber attacks and violations of their customers’ privacy rights.

OpenText vs Microsoft Azure Features and Pricing Breakdown

OpenText Overview

OpenText is an Enterprise Content Management (ECM) that allows organizations to capture, store, transmit, and monitor the integral lifecycle of their computerized files.

This provides businesses with greater control over their data all while augmenting cooperation across teams. It is available for on-premises or cloud deployment.

OpenText Pros

• Pricing can be expensive but can be customized to your particular demands.

• For the ones in search of a unified tool, Documentum is a potent program that can handle whatever you need it to.

• ApplicationXtender (AX) provides a scaled-down, build-as-you-go substitute to the more costly Documentum solution.

OpenText Cons

• The user interface is a bit difficult to learn at first.

• The tool demands regular upkeep and upgrades as time passes which could be costly.

• Depending on your license, you may be required to purchase additional functionality add-ons.

Microsoft Azure Overview

Microsoft Azure, in contrast to OpenText is a much larger cloud platform that offers a diversity of functions that support designing, testing, and installation of applications. As a part of this broader outline, this can include protected document management and automation.

Azure Pros

• The availability and reliability of market leader, Microsoft in addition to its 99.95% Uptime guarantees.

• Unrivaled data security allows you to fulfill several industry standard regulatory requirements.

• Pay-as-you-go concept enables you to choose and specify which features you need and add extra components as needed. As a result, it is an exceptional choice for a small-scale organization, SMB, and even an enterprise.

Azure Cons

• Requires a lot of upkeep, administration, and control.

• Higher licensing tiers can become pricey.

• To ensure Azure is doing everything possible for your organization, specialists are necessitated to appropriately configure the tool.

How Wave Can Help You Implement a Document Management Tool in Washington

While we can all agree that the ideal first step in increasing your company’s competitive advantage lies in developing and streamlining workflows, it is not as simple to agree on how to make this happen.

To perform your strategic goals, you will need the right set of tools that augment your existing systems and could be applied simply.

We work with our customers as partners. Coming alongside the company to analyze the foundational business model, methods, and procedures so we could pinpoint bottlenecks and other fields where improvements can be carried out conveniently and cost-efficiently.

To do this, we utilize a hybrid solutions stack tailored to your specific organizational needs and use them to automate your monotonous organizational processes around gathering, organizing, and filing data.

This includes more than 60 industry-accepted ECM and DMS solutions that can assist in automating physical systems, enhance sharing, arranging, and communication among teams, and guarantee that your employees can find the information they need whenever, from wherever.

Keen to learn more? Let’s schedule a time to chat.