A Cost-Benefit Analysis of SharePoint vs Xerox Document Management Tools in Washington

If you're looking for Document Management platforms for your firm, Xerox and SharePoint are two possibilities that may have come up. But how are you weighing your choices?

In our over 20 years of experience helping to implement innovative and robust platforms that improve workflows and promote cooperation, we have observed that clients are most preoccupied with the total cost of implementation (TCO).

Aside from that, they're also examining features, supplier credibility, and client feedback.

Thus, in this article, we're evaluating Xerox DocuShare and Microsoft SharePoint side-by-side.

We'll take a look at costs, functionality, and client reviews across a number of the most renowned solution review websites. But first, let us explore the advantages of document management platforms.

The Benefits of Document Management Tools

A document management system could help you improve productivity, augment collaboration, and strengthen security for those industries that manage confidential information, like healthcare, government, and the financial field. Let's break these benefits down a little further.

• Dematerialized systems are more cost-effective

• Centralized document repository

• Increased proficiency and output for your personnel

• Reinforced protection for your classified documents and data

• Greater regulatory compliance

Now that we've reviewed the advantages of document management tools, let's start our program assessment with a quick introduction to each of these products.

Microsoft SharePoint vs Xerox DocuShare Comparison

Introduction

Microsoft SharePoint is a cloud-based, SaaS collaboration solution that supplies a document management and repository system and incorporates effortlessly with Microsoft Office tools like Excel.

Organizations of all sizes can also broaden SharePoint Online's capabilities to include task automation through the use of Microsoft PowerApps' Power Automate software.

Automation features consists of Optical Character Recognition (OCR), artificial intelligence, and machine learning to extract data from scanned files and indexed PDFs.

Xerox DocuShare is an enterprise content management system (ECM) that enables users to create, transfer, and manage content while conveniently amalgamating other business solutions, and developing customized software tools.

While classified as an ECM, Xerox DocuShare can be applied in small businesses and SMB's as well to streamline company processes and alleviate document management.

It should be mentioned that Xerox DocuShare can also be configured to provide process automation capabilities.

Pricing

When we think about the total cost of ownership (TCO) for a document management solution, we should take into account a number of considerations such as:

• Licensing

• Subscription Fees

• Onboarding and Training

• Business Needs Customizations

• Maintenance and Support

Pricing for Xerox DocuShare begins at $1,500 per license while Microsoft SharePoint's pricing begins at $5 per user/month. Although there is a dramatic difference, we need to expand our knowledge on the functionalities provided prior to making a final decision.

Now, let us see how Xerox and SharePoint stack up in terms of capabilities.

Features

Like with any business software, it is vital that you completely assess functionality with your screening process. Frequently, software categories can include options that differ considerably in their functionalities and proficiencies.

The solution you ultimately choose must offer a good user experience, sustain your business activities and workflows, and supply greater transparency into your operations. They should also contain the characteristics that matter most to your company.

That being said, let's take a look at Xerox DocuShare vs Microsoft SharePoint capabilities specific to document management.

Customer Reviews

An additional important element when assessing document management tools is customer reviews. Let's go over some reviews from a number of the most well-known product review sites.

Unsure about which document management system is best for you in Washington? Wave can help!

Upholding a competitive advantage in today's constantly-changing business landscape can be difficult. Through expediting your organizational tasks to improve productivity and eliminate hindrances, you can ensure your organization has the best chance to forge ahead of your competitors.

To accomplish so, your business must be cautious to select the proper platforms that will help you maximize your resources and achieve your strategic development goals.

This isn't always easy for a business just getting off the ground with back-office modernization or intelligent information management projects.

At Wave, we can assist by evaluating the foundational pieces of your organization and through step-by-step digital transformation and organizational process automation, refine them.

We employ a hybrid solutions stack in accordance with your business requirements to automate your monotonous organizational tasks around extracting, systematizing, and filing data so it’s easy to find and utilize at any time, from anywhere.

We can help you to custom-tailor your document management tool to meet your company’s specific needs and we gladly work with more than 60 industry-accepted ECM and DMS solutions.

If you are ready to learn more, reach out now and we can set up a time to chat.